Updated on: 03/08/2022

Having a Notary on staff can help your business save time, money, and even help you provide great service to your customers. The cost of beginning or renewing a Notary commission (often under $100 for a four year term, which includes necessary state bond and Notary stamp) is a relatively small one, making it both convenient and worthwhile for every business to have a Notary.

Benefits of having a Notary on staff:

Notarize business forms or contracts without having to spend the time to travel to a bank or other office
Offer additional customer service by being able to notarize customers' documents
You won't have to send customers away if they bring in forms without proper notarization

What types of businesses benefit the most from having a Notary on staff?

New and used car dealerships
Insurance companies
Mortgage companies
Title companies
Corporations — of any type
Real-estate companies
Construction companies
Schools — public or private of all levels
Any other company that requires notarization on a regular basis

Who in my office should be a Notary?

The Notary can be someone you have on staff already, since notarization is not typically a time consuming task, the extra duties for this person should amount to no more than an hour a week unless your business deals with a lot of documents that require notarization. Because there isn't an abundance of time required, your Notary can be anyone within your company that is trustworthy and willing to perform the duties.

Because a requirement on notarized documents is that the Notary should have no financial interest (outside of a regular paycheck) in the company, having the owner of the company as the only on-staff Notary may not be a good option.

Source: https://www.notaryofamerica.com/why-every-business-needs-a-notary/